It is good to monitor the incoming messages from your email account. It is where you will see updates from your investments or read the concerns of your customers. However, if there are thousands of emails alerting your computer every second, your whole day can be bothersome. Here are the ways on how to manage your email alerts without sacrificing your monitoring activities:
Set The Time of Checking
Schedule a particular hour where you can see the messages in your Inbox. This will greatly help in organizing your schedule so you can allot more time to other important tasks.The constant interruption of your email alerts may disrupt you from concentrating on a certain task so it is better to turn alerts at a specific hour. Email alerts are helpful especially when you are waiting for an important response. However, it is not ideal to keep the alerts turned on when you have tons to do and accomplish. The time of email checking depends on your schedule. You can check the email first thing in the morning, midday and before dismissal from work.
There are email services that can actually alert you of emails from certain groups or individuals. This is a great way to avoid your work from being interrupted. Most companies filter alerts only when it comes from their bosses, business partners and important relations. You can also manually do the filtering yourself. You just need to go the â€˜options’ menu of your email account and look for a feature that will allow filtering. Be sure to give the exact details of the sender you want to filter. Any inaccuracies may lead to failed alerts.
Leave A Message
If you want to accommodate as many people as possible, make an automated message that you will get back to the particular person as soon as you can. This will ensure them that you actually is concerned of their emails and you want to take action on it. It may be a good idea to provide the specific time of you going online. This will further provide a clear communication with the important people in your company.
Automated Folder Distribution
It is quite bothersome to receive thousand of emails from different companies who would only want to promote the product. Sure, you want to read them too but you have to prioritize those important messages. To keep your email alerts more organized, make an automated action in which newsletters, article feeds and other promotional items will be sent to a particular folder. In this way, you can actually check them at a time that you are not too busy.
Email marketing does not limit to the promotion of products alone. It also entails the communication of different concerns of your customers and employees. Your business partners can also transact with you through emails. That is why it is also important to install an email alert. However, be sure to be organized as it can steal away precious time and money. Help yourself with all the tips in email alert so you can better accommodate people without sacrificing the operations of your company.